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Doclan Privacy Policy

Doclan Managed Documentation Services Ltd and/or Doclan Ltd (hereafter referred to as "Doclan") may collect certain information when you use our services and/or this website. The information collected may include: your name and position; your address (post and/or e-mail); your gender and occupation; your interests; and other information relevant to client surveys and/or service offers.

Doclan may: send you information which it thinks maybe of interest to you; provide information relating to you; pass your details to accountants, consultants and other professionals, for the purpose of obtaining professional advice and complying with Doclan contractual obligations.

Our website may contain links enabling you to visit other websites. If you visit another organisation’s website via such links, you should be aware that we do not control that website. Accordingly, Doclan cannot be responsible for the protection and privacy of any information which you may provide while visiting such website. If you provide your data on a form, you will have the opportunity to restrict the provision or use of your personal information by clicking (if you are completing the form electronically) or ticking (if you are completing a hard copy form) the box to indicate that you do not want your data to be used for marketing purposes.

If you have previously not objected to Doclan using your personal information for marketing purposes, you can change your mind at any time by writing to: The Doclan Data Protection Officer, 47 Castle Street, Reading, RG1 7SR.  By using our website and not advising Doclan to the contrary, you agree to Doclan using the data in the manner set out in these terms and conditions. Under GDPR, you may request details of personal information that Doclan holds about you, on payment of a fee, by writing to our Data Protection Officer at the above address.

Please also contact our Data Protection Officer if you believe that any information Doclan holds about you is incorrect or incomplete. We will endeavour to correct our records accordingly as soon as possible. Doclan is committed to keeping the information which you provide to us secure.

We will hold information for as long as required based on your engagement with us. Where we retain information we will always consider the points below.

  • We hold your information for as long as required to do the activities in this notice

  • We think about what type of information it is, how sensitive it might be and any legal requirements

  • We always think about the potential risk from anyone using or sharing this information without permission

DOCLAN DIRECTOR                                                                                                                                    DATE APRIL 2024

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